Operations & Programme Coordinator

The Juno Project – Operations & Programme Coordinator Job Description

The Juno Project is committed to empowering young women to reach their fullest potential.   

We are a small charity of 10 staff working with vulnerable girls and young women who have experienced trauma, or are struggling with mental health and wellbeing, across West Sussex.  We deliver workshops in schools and the community, that create safe environments for young women to explore their experiences, their behaviours and the core beliefs that are driving those behaviours.

We share resources to help them become more self-aware, and to understand themselves, and their relationships, along with tools to improve emotional regulation, encouraging young women to explore their own agency and create powerful, positive stories about what they have survived, who they are and what they can achieve.

Everything we do is centred around the young women we work with: we share the voices of our participants widely, and with the support of alumna of our programmes, we are in the process of pulling together a youth advisory board. We offer flexible, remote working and most people work 2-3 days a week.

About the role

This role will be a key part of the team at The Juno Project. Along with our CEO, you’ll be responsible for the smooth running of our operations. You will be supporting the team with operational and individual needs, ensuring a system-wide approach that allows everyone from our youth advisory board to senior leadership and trustees are able to do their best work and achieve the charity’s objectives. This role supports the organisation across finance administration, HR processes, compliance, and operational logistics. You’ll work closely with the CEO to help create a values-based working culture, while ensuring accuracy, transparency and consistency in our internal operations.

Duties

Role

Operations & Programme Coordinator

Office base

Remote, with occasional in-person meetings (West Sussex-based preferred)

Hours

Part-time, 15 hours a week. One-year fixed-term contract with potential to increase as we grow.

Salary

£28,000- £30,000 pro rata (depending on experience)

Leave

Full-time equivalent leave is 28 days. Leave is pro rata

Reporting to

CEO, Trustee Board.

Working closely with the Trustee Board, programme facilitators, external partners, schools, funders, and suppliers.

Finance Admin

·       Invoicing

·       Purchase invoices and payments

·       Bank reconciliations

·       Monthly budget reports

·       Grant income tracking

·       Supporting financial reporting

Programme coordination

·       Setting up community programmes

·       Maintaining programme trackers

·       Contacting participants and stakeholders

·       Collecting and collating feedback

·       Gathering monitoring and evaluation data

Operational admin

• ·       General coordination

• ·       Chasing information from colleagues

• ·       Supporting reporting deadlines

• ·       Organising processes

General

● Promote and demonstrate our values by being positive, open and honest and showing empathy, respect and fairness.

● Work in line with our policies and procedures to achieve our aims and objectives.

● Ensure data is processed in line with data protection policy and regulations and consent is managed.

● Maintain appropriate confidentiality with young people, Board members, staff, and volunteers

● Attend and proactively participate in appropriate internal and external meetings and events, meetings, appraisals and training.

● Build and maintain positive relationships across the organisation and wider community and professionally and positively represent The Juno Project at all times, maintaining organisational culture, values, and reputation with all staff, associates and external stakeholders

● Undertake any other duties and reasonable requests that are in keeping with the nature of this post and to support the charity.

Person Spec

Essentials – knowledge, skills and experience

✅ A commitment to the mission of The Juno Project

✅ Experience in similar roles

✅ Strong administrative skills with an eye for detail

✅ Highly organised

✅ Good written and verbal communication skills

✅ A problem-solving mindset

✅ A commitment to equality and diversity

✅ Familiarity with GDPR, safeguarding and confidentiality protocols

✅ Integrity

✅ Good judgement and ability to think independently 

✅ An ability to work effectively as a member of a team and to make decisions for the good of The Juno Project

✅ An interest in issues that affect girls and young women

Desirable

·      Ability to think creatively.

·      A willingness to learn and develop.

·      Experience in a small charity or non-profit organisation.

·      Knowledge of charity governance and compliance frameworks.

·      Familiarity with tools like Teams and SharePoint.

·      Understanding of trauma-informed and values-based work environments.

We would particularly welcome applications from young women and Black, Asian and Ethnic Minority candidates, as these are under-represented in the charity sector.

To apply, please email your CV to admin@thejunoproject.co.uk, along with a paragraph or two about why you think this role is right for you.